Administration Coordinator

Job Summary JOB DESCRIPTION Provides day-to-day administration, travel, logistics, facilities, and business-support coordination for ADES Production Services. Based in Egypt, the role ensures that employees, visitors, and operational teams receive timely and cost-effective support while maintaining accurate records, invoice and cost visibility, vendor follow-up, workplace readiness, and compliance with ADES policies, approvals, and QHSSE requirements.Roles & ResponsibilitiesAct as the focal point for administrative requests, office access, meetings, supplies, couriers and new-joiner workplace readiness.Arrange flights, hotels, visas, airport transfers and local transportation after confirming the required approvals and traveler details.Maintain accurate travel, logistics, cost and action trackers and manage changes, cancellations, refunds and urgent requests.Validate vendor invoices against approved requests, agreed rates and actual usage and coordinate payment follow-up.Coordinate facilities maintenance, cleaning, office moves, seating and general workplace readiness.Maintain audit-ready records, monitor vendor service quality and support practical cost-saving initiatives. Education & ExperienceBachelor’s degree in business administration, Management, Human Resources, Logistics or a related field.2-4 years of experience in administration, travel, logistics, facilities or corporate support.Experience coordinating vendors, travel agencies, hotels, transportation providers, Finance and Supply Chain.Strong Microsoft Office skills, particularly Excel, Outlook, Word and PowerPoint.Excellent English, attention to detail, service orientation and the ability to manage competing deadlines; energy-sector experience is preferred.