Groups and Events Coordinator

Job DescriptionExceptional Hospitality Starts with YouPicture yourself brightening someone’s day. When you join our Hotels team, that’s exactly what you’ll do every time you come to work! As a Group, Conference and Events (GCE) Sales Coordinator, you’re not just securing and coordinating group event bookings – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.Key Responsibilities Support sales team with group and event bookings Coordinate event requirements with clients and internal teams Prepare proposals, contracts, and documentation Ensure smooth execution of events from planning to completion Maintain accurate records and follow-ups Requirements 1–3 years of experience in hospitality/events coordination Strong organizational and multitasking skills Attention to detail and ability to work under pressure Good communication skills Proficiency in Microsoft Office and hotel systems Fluent in English ResponsibilitiesHere's what you'll do during a typical day:Drive group sales: Respond to incoming inquiries and secure sales for meetings and group accommodations of 10–50 rooms (varies per hotel), including meeting space, food & beverage, and ancillary servicesGenerate new leads: Prospect, qualify, and convert new business opportunities through outbound efforts, proposal writing, and tailored sales strategiesPromote the property: Conduct engaging site inspections and hotel tours, highlighting key spaces and services that align with client needsNegotiate and close contracts: Use discretion and authority to negotiate pricing, terms, and agreements with clients and vendorsManage client relationships: Serve as the primary point of contact from contract to event execution, coordinating group details including room blocks, F&B, billing, performance clauses, and affiliate revenue opportunitiesManage event documentation: Input and update event details in booking systems, coordinate site visits, and arrange VIP servicesPrepare and distribute documents: Create and share Banquet Event Orders (BEOs), group resumes, menus, diagrams, and post-event reports to ensure alignment across teamsStay organized and detail-focused: Prioritize tasks, manage timelines, and maintain accurate records to support high-quality service and operational efficiencyCollaborate across teams: Partner with Operations, Catering, and Revenue teams to ensure a seamless transition from sales to serviceQualificationsWhat It Takes to Make the StayAt Hilton, Our Core Values Define What It Takes To Succeed Here And Guide The Qualities We Look For In Every Team MemberA passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.About UsJoin an Award-Winning Workplace CultureAt Hilton, we don’t just deliver exceptional experiences for our guests—we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we’ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.Our award-winning culture has earned us repeated recognition on the World’s Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands , and a company-wide commitment to providing the best stay for every guest, we’re setting new standards for the future of travel.Whether you’re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career—and help us make every stay a little more magical.Curious about life at Hilton? Explore our Careers Blog to see why we’re more than a great place to stay—we’re a great place to work.